Privacy Policy for Evident
Last Updated: December 9, 2025
Introduction
Welcome to Evident. We are committed to protecting your privacy and ensuring transparency about how we collect, use, and safeguard your personal information. This Privacy Policy explains our practices regarding data collection and your rights as a user of our SaaS application.
Information We Collect
Information You Provide to Us
When you create an account or use Evident, we collect:
- Name: Your full name as provided during registration
- Email Address: Your email address for account creation, communication, and authentication
Information Collected Automatically (Mobile Devices Only)
When you access Evident through a mobile device, we automatically collect:
- Phone Number: Your device's phone number
- Device IDs: Unique identifiers associated with your mobile device (such as device ID, advertising ID, or similar identifiers)
Location Information
Evident collects precise location data to support our core workforce management functionality:
Background Location Access
Purpose: Our work assignment system requires continuous access to your location while you are logged into the app, even when the app is not actively in use. This enables the system to:
- Determine employee proximity to work assignments
User Consent: Location tracking begins when you log into the application as an employee. By logging in, you consent to continuous location tracking as a condition of using this employer-provided application.
Android Foreground Service: On Android devices, Evident uses a foreground service to maintain location tracking. You will see a persistent notification indicating that location tracking is active, ensuring transparency about when your location is being monitored.
Activity Recognition
Evident uses activity recognition technology to optimize location tracking:
- Battery Optimization: The system detects whether you are stationary or in motion
- Adaptive Polling: Location update frequency adjusts based on your activity—reducing updates when you're still and increasing them during movement
- Efficiency: This approach ensures precise location data for work assignments while minimizing battery drain throughout your workday
Android Permission: This functionality requires the ACTIVITY_RECOGNITION permission on Android devices.
Location Data Details
- Precision: We collect precise (GPS-level) location coordinates
- Frequency: Location updates occur continuously during your work hours, with frequency adjusted based on your movement patterns
- Duration: Location tracking is active whenever you are logged into the application
How We Use Your Information
We use the information we collect to:
- Create and manage your account
- Provide, maintain, and improve our services
- Communicate with you about your account and our services
- Assign work tasks based on your real-time location proximity**
- Optimize location tracking to balance accuracy with battery efficiency
- Ensure the security and integrity of our platform
- Comply with legal obligations
Data Sharing and Disclosure
We do not share, sell, rent, or disclose your personal information to any third parties. Your data remains confidential and is used solely for the purposes of operating and improving Evident.
Note: Your location data is accessible to your employer through the Evident platform for the purposes of work assignment and workforce management. This is a core function of the application.
Data Retention
We retain your personal information, including location data, for 4 years from the date of collection or your last account activity. After this period, your data is automatically purged from our systems unless we are required by law to retain it longer.
Your Rights and Choices
Data Deletion Requests
You have the right to request deletion of your personal information at any time. To submit a deletion request:
- Contact us at [email protected]
- Include your account email address and specify that you wish to delete your data
- We will process your request within 30 days and confirm once your data has been deleted
Access to Your Information
You may request access to the personal information we hold about you by contacting us using the information provided below.
Location Tracking Controls
Disabling Location Tracking:
- You may disable location tracking by logging out of the application
- You may also revoke location permissions through your device's privacy settings
- Important: Disabling location tracking will prevent you from receiving work assignments and may affect your ability to use the application as intended by your employer
Managing Permissions:
- Background location access can be managed in your device settings
- Activity recognition permissions can be revoked in your device settings
- Note that revoking these permissions will significantly impact app functionality
Data Security
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure.
Location data is transmitted securely using industry-standard encryption protocols.
Children's Privacy
Evident is not intended for use by individuals under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected such information, we will take steps to delete it promptly.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on our website and updating the "Last Updated" date. Your continued use of Evident after such changes constitutes your acceptance of the updated policy.
Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
Email: [email protected]
By using Evident, you acknowledge that you have read and understood this Privacy Policy and agree to its terms. If you are an employee user, you understand and consent to continuous location tracking as a condition of using this workforce management application.